My Tasks

/my-tasks is your personal work board. It sits next to My Day in the sidebar (with a badge showing how many tasks are open) and pulls everything that's yours into one place:

• Personal — standalone to-dos that aren't tied to any project. These are private to you; no one else can see them.
• Project tasks — tasks on real projects where you're the assignee or a collaborator.
• IT tickets and Marketing requests assigned to you. These are owned by their module, so they're locked on the board; open them to update them there.

Three views

• Board (default): four columns, To do → Doing → Waiting → Done. Drag a card to change its status; the change saves at once and shows everywhere the task appears (the project, the Gantt, roadmaps, Claude). Done shows what you finished in the last 7 days.
• List: the same tasks grouped by Personal / each project / IT / Marketing, with a ✓ Done button.
• Delegated: everything you've handed to other people, grouped by person, with overdue counts. It includes to-dos you assigned and commitments on roadmaps you own. At the top, Requested by me lists the IT tickets you reported and marketing requests you made (last 7 days of finished ones too): status, who's on it, due date, and a warning when nobody is assigned. Click one to open it.

Cards

Each card shows the due date (red when overdue, amber when due within two days), priority, where it comes from (project, Personal, IT), its roadmap if it has one, and "from " when someone handed it to you.

Click ✎ on a card to change its status, due date, priority or note. On a phone, use the status there instead of dragging. Whoever handed a task out can also reassign it from the editor; personal to-dos can be deleted there.

Logging time on a to-do someone gave you

A to-do handed to you without a project shows a No project tag, because time can't be logged on a private to-do. Click ✎ on the card and pick Log time under: one of your projects, or a task inside it (e.g. Marketing › CRM Maintenance). The to-do becomes a sub-task there, shows in your My Day task picker for that project, and the hours you log land on it. Whoever handed it out can set this too. Once time is logged on it, it stays under that project.

Completed

The Completed tab lists everything finished in a date range (default: this year): the task, where it sat (project › task), who did it, who handed it out, and the hours logged on it, with totals by project and by person. Choose Mine, I handed out, or (managers and admins) My team, filter by person or project, and Download CSV for year-end reviews. Other people's private to-dos never appear in it. Completion dates are recorded from 21 Oct 2026 on.

On My Day, a line under My tasks shows what people finished since yesterday on things you handed out (no emails).

Adding a task

• The bar at the top: name, For (you or a colleague), due date, priority and, optionally, a Roadmap.
• Or type into + Add a to-do at the top of any column to add it straight into that column.

Picking a colleague in For makes it their task: it shows on their board marked "from you", bumps their sidebar badge, emails them a heads-up, and shows on your Delegated view.

Microsoft To Do and Outlook

Click Connect Microsoft To Do at the top of My Tasks (you sign in to Microsoft once). Your tasks then appear in a list called Otium in Microsoft To Do, which also shows in Outlook (the To Do pane, flagged/tasks) and in the To Do app on your phone.

It works both ways:

• Adding, editing, moving or finishing a task in Otium shows in To Do within seconds.
• Ticking a task off, changing its due date, importance or title in To Do updates Otium within a few minutes. Sync now does it immediately.
• A task you add to the Otium list in To Do becomes a personal to-do in Otium.
• Deleting a task in To Do only removes it from To Do; nothing is deleted in Otium.

Synced: name, due date, priority (importance), and status (To do = not started, Doing = in progress, Waiting = waiting on others, Done = completed). The project, roadmap and who it's from are in the task's note, with a link back to Otium. IT tickets and marketing requests stay in Otium only. Turn off stops the sync and leaves the To Do list as it is.

If the button says your Microsoft 365 admin must approve: the company's OtiumWork app needs the Tasks.ReadWrite permission granted once by an admin.

My Day

My Day shows a compact version of this board (To do, Doing, Waiting) at the top, with the overdue and soonest-due cards first. You can drag and add there too; Full board → opens this page.

From Claude

With the OtiumWork connector in Claude you can do all of this by asking: "what's on my plate this week?", "add a to-do for Stan: send the Vatn proposal by Thursday", "move the Baykar deck to done", "what have I handed out that's overdue?". See Roadmaps for the weekly check-in side.